Board of Selectmen
Minutes
July 19, 2004
Present: Selectman Cahalane, Selectman Green, Selectman Taylor,
Selectman Marsters, Selectman Myers
Town Manager Joyce Mason
Assistant Town Administrator Jim Marr
Meeting Called to Order by Chairman Cahalane at 6:30 p.m.
Town Hall, Conference Room #1.
MINUTES:
Monday, July 12, 2004 Regular Session:
Motion made by Selectman Taylor to approve the Regular Session
minutes of Monday, July 12, 2004 as presented.
Motion seconded by Selectman Green.
VOTE: Unanimous. 3-0.
Selectman Marsters abstained, Selectman Myers was absent for vote.
APPOINTMENTS AND HEARINGS:
Public Comment: None at this time.
NEW BUSINESS:
Certification of Appointment – Director of Assessing:
John M. Duffy of New Bedford, MA was the appointed candidate by the Town Manager to be certified by the Selectmen for the full-time position of Director of Assessing. Mr. Duffy is a Massachusetts Accredited Assessor and has worked for the past fourteen years in the City of New Bedford as a Senior Appraiser. The Hiring Certification for the final candidate was presented by the Personnel Director for approval.
Motion made by Selectman Taylor to certify the appointment of John M. Duffy as Director of Assessing as recommended.
Motion seconded by Selectman Green.
VOTE: Unanimous. 4-0.
Selectman Myers was absent for vote.
Mr. Duffy was present to meet the members of the Board of Selectmen.
NEW BUSINESS:
Certification of Appointment – Director of Assessing: (continued)
The Selectmen requested that a note of appreciation be remitted to the staff of the Assessing Department for maintaining the office during the absence of the former Assessor David Bailey and his assistant David Tately. The letters of recognition shall be retained in the employee’s personnel files.
Recommendation for Appointment – Bylaw Review Committee Member At Large:
The Board of Selectmen received a letter of interest in response to the vacancy notice from Curtis W. Frye to serve on the Bylaw Review Committee as a member-at-large.
Motion made by Selectman Green to appoint Curtis W. Frye to the Bylaw Review Committee as a Member-At-Large.
Motion seconded by Selectman Taylor.
VOTE: Unanimous. 4-0.
Selectman Myers was absent for vote.
In addition, Ruth Maney, a former member of the Charter Commission has expressed interest to serve on the above referenced committee. It was noted that a vacancy was created due to the resignation of Juan Bacigalupi on July 12, 2004.
Motion made by Selectman Taylor to appoint Ruth Maney to the Bylaw Review Committee.
Motion seconded by Selectman Green.
VOTE: Unanimous. 4-0.
Selectman Myers was absent for vote.
Selectman Myers present: 6:36 p.m.
NEW BUSINESS:
Recommendation for Bid Acceptance – Cleaning of Town Buildings:
Three bids were presented to the Selectmen for the cleaning services of Town Buildings. A background check was conducted on the low bid firm, Robson’s that found one employee with a false social security number. When additional information was requested, Robson’s submitted a different employee and did not provide any further information on the original employee under review. It was determined that the company
did not act responsibly. Robson’s has provided cleaning service the Town for the past eleven years.
Therefore, the Board of Selectmen was requested to award the bid for cleaning services to Naratoone Building Services, Inc. of Boston. Naratoone was given excellent reviews. The Police Department was noted to be satisfied with the background check of this firm.
Motion made by Selectman Taylor to accept the bid of Naratoone Building Services, Inc. in the amount of $68,336 for one year for Cleaning Services for Town Buildings.
Motion seconded by Selectman Green.
VOTE: Unanimous. 5-0.
It was noted that the contractor is expected to submit adequate liability coverage to the Office of the Board of Selectmen prior to the execution of the contract.
Cleaning services associated to the (old) Senior Center building on Great Neck Road North will be determined in October.
NEW BUSINESS:
Alternative Town Hall Hours of Operation:
At the Selectmen’s request the Assistant Town Administrator provided an overview of towns that provide alternative (evening) business hours. Of the 351 cities and towns within Massachusetts, 206 conduct business during normal business hours (8:00 – 4:00, 8:30 – 4:30 or 9:00 – 5:00).
It was noted that any changes in business hours for the Town of Mashpee would be subject to collective bargaining and negotiations. A brief discussion followed with respect to potential evening service. It was agreed that department heads and union representatives would be consulted with respect to this regard. The matter was tabled to the next scheduled Selectmen’s Meeting.
Approval and Execution of Regulatory Agreement – Habitat for Humanity:
Correspondence was received from Habitat for Humanity of Cape Cod dated July 12, 2004 regarding the local initiative program relative to the two affordable houses located at 29 and 35 Sandy Fox Road, Mashpee.
Motion made by Selectman Taylor to approve and execute the Regulatory Agreement and Declaration of Restrictive Covenants for Ownership Project on this date between the Town of Mashpee and Habitat for Humanity of Cape Cod, Inc.
Motion seconded by Selectman Green.
VOTE: Unanimous. 5-0.
NEW BUSINESS:
Approval and Execution of Contract – Engineering Services for Transfer Station:
Gregory Taylor, Director of Public Works was present to recommend the Board award the contract for engineering services associated to the Transfer Station to Woodard & Curran.
Woodard & Curran has provided engineering services for the Transfer Station for the past 2 ½ years. Their services are required by DEP for the operation of the Transfer Station. Work includes bimonthly inspections and engineering work as needed.
Motion made by Selectman Marsters to award the FY05 contract for Engineering Services for the Transfer Station to Woodard & Curran in the amount of $9,200.
Motion seconded by Selectman Taylor.
VOTE: Unanimous. 5-0.
COMMUNICATION AND CORRESPONDENCE:
Agenda Topic Requests:
Cemetery Commission – Long Range Plan for Improvements
Financial Report on funds that have been returned at the end of the fiscal year to include monies committed and encumbered.
Adjournment:
Motion made by Selectman Green to adjourn at 7:05 p.m.
The Board will enter into Executive Session for the purpose of discussing personnel matters. The Board will not reconvene in Open Session.
Motion seconded by Selectman Taylor.
VOTE: Unanimous. 5-0.
Roll Call Vote: John, yes Chuck, yes
Wayne, yes Ken, yes
Don, yes Opposed, none
Respectfully submitted,
Kathleen M. Soares
Secretary to the Board of Selectmen
Adjournment:
Motion made by Selectman Green to adjourn at 7:50 p.m.
Motion seconded by Selectman Marsters.
VOTE: Unanimous. 5-0.
Roll Call Vote: John, yes Chuck, yes
Wayne, yes Ken, yes
Don, yes Opposed, none
Respectfully submitted,
Kathleen M. Soares
Secretary to the Board of Selectmen
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